Manage Licenses in the Admin Center

Once you've purchased either Microsoft 365 (A3 or A5) or Minecraft Education direct licenses in the Admin Center, you'll need to assign these licenses to users to grant them access to the app. The steps for assigning either a Microsoft 365 subscription bundle or a Minecraft Education license is the same with the exception of Microsoft 365 having a toggle to enable/disable Minecraft Education use. This toggle is set to enable access to Minecraft Education by default. 

Note: If you are not sure which type of license you have, contact our support team and we'll help you out!

Assign or Remove a Minecraft Education license from a user

If your school organization has purchased a Microsoft 365 A3 or A5 plan, the Minecraft Education license is automatically included for each account that you assign the A3 or A5 license to. For Minecraft Education access, you'll need to assign a user either a Microsoft 365 subscription or a direct Minecraft Education license to their account. 

1. Sign in to your Microsoft 365 account. 
2. From the left-hand menu, select  Users 
3. From the Users list, select the users you want to add or remove the license from 
4. Add the relevant  license if it hasn't been assigned already. Note that if the user has any kind of faculty license, the user will be assigned an instructor role in the application and will have elevated permissions.
   
5. If you assigned a Microsoft 365 subscription bundle (A3 or A5), you'll need to ensure Minecraft Education is toggled on or off, depending on if you want to add or remove Minecraft Education from the user (it will be on by default)

NOTE:  Granting a license will immediately allow the user to access the app.  Removing the Minecraft Education license can take up to 30 days for the user to lose access. Changing the A3/A5 license type from faculty to student can take up to 7 days for role change to affect Minecraft Education. 

How to enable Auto-claim for Minecraft Education

Instead of manually granting licenses to groups or individuals, Microsoft Admin Center also has Auto-claim policies. Enabling this for Minecraft Education allows users to automatically claim a license for Minecraft Education when they attempt to sign in to the Minecraft Education app (if they don't yet have a license). 

By default, the auto-claim policy feature is turned off. Before you can use the feature, you must first turn it on in the Microsoft 365 admin center. After you turn on the feature, Global Admins can create an auto-claim policy.

Click here to learn more about enabling auto-claim for Minecraft Education. 

What if I want a refund?

In order to process a refund, you'll first need to ensure that all of your licenses have been reclaimed and are not assigned. Then you can process a refund by navigating to the "manage" tab. A complete guide can be found here. 

For a more detailed, Minecraft Education specific guide on how to cancel licenses, view our video linked below!